Guidelines for Submission of Photos to ECC Meetings

Paid-in-full club members can submit photos for display during our meetings. Members will receive an email several days before each meeting asking them to email back their photos in four categories for that meeting.

Please follow these guidelines for all photos submitted to meetings:

• Export with 2048 pixels on the long edge so your photos will look best on a 1920x1080 display.
• Include your copyright info in the photo's metadata to protect your photo once it's on the club website, and don't export any larger than 2048 pixels on the large edge so a download of your photo is of poor print quality.
• Please name your photos using the ECC Photo Naming Standards so the photos will appear in the proper order during the meeting and website slide shows.
• Attach your photos as files in your email if possible, rather than embedding them within the text, to make it easier to extract your photos from the email.
• Please leave EXIF data in your photos so others can see your focal length, ISO, aperture, and shutter speed during the meeting and on the club's website.
• I use these settings to export my images for the meeting from Lightroom. After exporting, I rename the photos according to the rules, then attach them in my email. I'm not saying these are the best possible settings, just perhaps a starting point for you to use.

The four categories of photos displayed during each meeting are:

1. The first category rotates through four topics, one each month, so each topic returns every four months. Those four topics are:
   • Monochrome (MO 01 Title LastName FirstName.jpg)
   • Group Shoot (GS 01 Title LastName FirstName.jpg)
   • Nature (NA 01 Title LastName FirstName.jpg)
   • Color Creative (remember, each original/final pair counts only as one submission, named CC 01 Title LastName FirstName 01.jpg and CC 01 Title LastName FirstName 02.jpg)


2. The second category, new for 2026, is Photographic Rules. (PR 01 Title LastName FirstName.jpg)


3. The third category is Special Assignment. (SA 01 Title LastName FirstName.jpg)


4. The fourth category is Very Best. (VB 01 Title LastName FirstName.jpg)

If you'd like more extensive critique on one (and only one) of your submitted photos add a space and the letter 'C' to the end of your photo filename, for example, VB 01 Building Bondono Jeff C. That will indicate that you think this photo is really good, and you'd like the club to suggest how you could have improved it even further.

If you can't attend the meeting but still want to submit photos, which we encourage, please put the letter 'Z' at the start of your filename, for example Z VB 01 Building Bondono Jeff so they'll be shown at the end of the alphabetically-ordered meeting slide show. In this way, everyone attending the meeting will be able to see their photos first and hear the reactions of other attendees. Then, if time permits, the photos starting with 'Z' by non-attending members will be shown.

At our annual Christmas Pizza Party, we do things a little differently. We each submit 10 photographs taken during that year, of any category or subject, named as "01 Title LastName FirstName" through "10 Title LastName FirstName". In this way, we cycle through everyone's first photo, followed by everyone's second photo, and so on. Many people try to submit photos they haven't yet shown at a club meeting, but this isn't a hard-and-fast rule.